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AIS 016 - Products

How to Setup Product List:

1. Click Products on Main page. Click New to add a product
2. Type up to 12 letters and numbers for Item ID Item ID, Description, Category are necessary information to save first.
3. The names you type into Description and Alt. Description will be shown as Desc01 and Desc02 printing format
4. Unit Price is listed from the highest (1) to lowest (5)
5. C. Code: it's a cost code that can be recognized only by your employees
6. UPC #: can be same as Item ID Ref. #: is the number used by the Vendor of this product
7. Dept.,Categ., Class, Origin are usually preset by your company.
8. Vend. ID: is the source of this product.

Once this product is listed (saved into your file), you can open several buttons to get information about this product without leaving this page.
Whse: shows dimensions and in which warehouse this item is located. You can also make quick metric conversions. It can be calculated in pieces and cases.
Invent.: shows inventory status. Click each of On Hand, Committed, On Order and On Transit to get detailed information.
Picture: you can add picture of the product for easy viewing. See below how to add picture into AIS.
Matrix: not used here
Rem.: it's s message that pops up when an employee opens…??. It's also connected to the website
History: it's a place to keep important messages for future reference
Sales: shows the history of price, date and companies who bought this product.

In Restricted page, you can set up sales commissions and final cost for this product. The following buttons are:
Block: you can block the sale of this product
12 Mo.: shows the history of sales and purchases of this product for the last 12 months
Costs: shows the list of vendors, price and date of purchase.
F to C: it calculates final cost of this product.

Click Help to see how to calculate it. Reset: you need authorization code to reset Once an item is listed in your file, just click Open and press F2 to see the entire list of products.

HOW TO ADD A PICTURE TO A PRODUCT:

1. Go to My Computer and click your server drive (F).
2. If you cannot find a folder called Aispic, create a new one.
3. Go to AIS program. Click Utilities and open Company Setup. Check Dir.Pic. to see F:\Aispic.
If you see an empty box, click Modify and type F:\Aispic into Dir.Pic. Click Save.
4. Exit AIS program completely.
5. Take pictures (using either a digital camera or a scanner) and save into Aispic folder.
AIS accepts the following formats: .jpg, .gif, .bmp.Recommended size is 300X330 pixels.
We also recommend to use two letters and four numbers to name products such as: AB1234.jpg
6. Open AIS again and click Products
7. Click Open and press F2 and select an item you will insert its picture.
8. Once Item List is open, click Picture button to open a pop-up menu.
9. Click Modify and type the exact name of the picture. Or when the cursor is blinking, press F2 and select the designated name.
10. Click Save. You'll see the picture in the box right away. If not, go back to step one and examine carefully each step.

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